Milestones & key dates

Task due dates

What this tool is for

This is the shared tracker for the Erasmus+ CBVET project. Because the project is funded as a lump sum, the EU pays per work package based on whether the activities were carried out and documented. So the job here is simple: keep each work package moving, and collect the proof — agendas, minutes, attendance lists, reports, photos, receipts — in one place.

Signing in

• Open erasmus.gambiapartner.no and sign in with your email and password.
• Access is by invitation — ask the coordinator to add you if you don't have an account.
• On your phone you can "Add to Home Screen" (iPhone: Share → Add to Home Screen; Android: menu → Install) to use it like an app.

On your phone — adding a receipt or document to a task

• Open the Dashboard and tap a work package (WP1–WP5) to open its tasks.
• On a task, tap the green 📷 Add photo / document button → Take Photo (or choose a file).
• The photo uploads straight away and is attached to that task. That's it.

On a computer — full management

• Dashboard: update task status and who leads each task; attach evidence with a type, name, link or file.
• Minutes: all meeting minutes (referater) in one place — add them here or mark task evidence as "Minutes".
• Documents: the project papers — the application, budget, grant & partnership agreements, reports to EACEA.
• Indicators: track baseline → target → achieved.

Viewing & downloading files

Click a 📎 file to open it inside the app. Use Download to save a copy, or Close to go back. Click the small ✎ next to a minutes/document name to rename it.

Making an EU report (any time)

• On the Dashboard, click 📄 Make EU report (or a per‑WP report inside a work package).
• The report opens in the app as a snapshot — it works even mid‑project and shows what's still missing.
• Use Print / Save as PDF to create a file for EACEA. Rows shaded red are done but missing documentation.

Traffic lights on the dashboard

• Green — all tasks done and evidence attached → ready to report.
• Red — tasks done but documentation missing (fix this before reporting).
• Amber — work in progress. Grey — not started.

Need help?

Contact the project coordinator (GambiaPartner, Norway). Your work is saved automatically and shared with the whole team.

This is the shared delivery- and documentation tracker for the GambiaPartner Erasmus+ CBVET project. It runs online at erasmus.gambiapartner.no, works on phone and computer, and can be installed like an app (Add to Home Screen). Everyone on the partner team sees the same, always‑up‑to‑date information.

Why it exists

The project is funded as a lump sum: the EU pays per work package based on whether the activities were carried out and documented. Even though the lump sum doesn't require every receipt at payout, auditors do ask for them later — so the tracker keeps all the proof (agendas, minutes, attendance lists, reports, photos, receipts) gathered in one place, ready for a review at any time.

What it does

• Shared & secure. Data lives in a hosted database (Supabase). Sign‑in is by invitation only, with roles — Coordinator (full access), Partner (can edit), Viewer (read‑only).
• Capture on the spot. On the phone, photograph a receipt or document straight onto a task.
• Everything in one place. Work packages & tasks, meeting minutes, project documents, partners, and indicators.
• View & download in‑app. Open PDFs and photos right inside the app, or download a copy.
• EU report any time. Generate an interim or final snapshot that shows what's still missing, and save it as PDF for EACEA.
• Traffic lights show, at a glance, which work packages are ready to report.
• Deadlines & milestones. Set report deadlines, key dates and per‑task due dates; overdue and upcoming items are flagged at the top of the Dashboard.

Suggestions are welcome — contact the coordinator.